Introduction
This Privacy Policy explains how James Tugwell collects, uses, and protects your personal data in compliance with the UK General Data Protection Regulation (GDPR).
Date Updated: 24/10/2025
1. Data Controller
James Tugwell is the Data Controller responsible for your personal information. You can contact him at:
Email: j.tugwell@hotmail.co.uk
Phone: 07841837222
Address: Cherry Tree Cottage, London End, Beaconsfield, HP9 2JD
2. Data Collected
He may collect the following personal information:
– Name
– Date of birth
– Contact details (email, phone number, address)
– Emergency contact information
– Health and medical information provided in PAR-Q forms and other information provided during screening sessions
– Training history and progress notes
– Payment information (if applicable)
– Usage Data
3. Purpose of Data Collection
He collects and processes your personal data for the following purposes:
– To design and deliver your training program
– To monitor progress and adapt training
– To communicate about sessions, plans, and services
– To ensure safety and manage health risks
– To meet legal and insurance requirements
4. Legal Basis for Processing
He processes your data on the basis of:
– Your consent (by completing PAR-Q and consent forms)
– Performance of a contract (providing personal training services)
– Legal obligations (e.g., health and safety records)
5. Cookies
We use cookies and similar technologies to operate this website, improve performance, personalise content, and analyse how the site is used.
Some cookies are necessary for the website to function and cannot be switched off. Other cookies are optional and are used only with your consent. You can choose to accept or reject optional cookies at any time through our cookie banner or by adjusting your browser settings. Blocking some types of cookies may impact your experience on the site.
Necessary cookies. These cookies are essential for the website to function properly and cannot be switched off in our systems. They are typically set only in response to actions taken by you, such as logging in, filling in forms, selecting preferences, or moving between pages. Without these cookies, services you request cannot be provided. You can set your browser to block or alert you about these cookies, but parts of the site may not work as intended.
Optional cookies. We also use non-essential cookies for purposes such as analytics, performance measurement, personalisation, and (if applicable) advertising. These cookies will only be set with your consent, which you can withdraw at any time through our cookie banner or by adjusting your browser settings. Blocking these cookies may affect certain features or functions.
6. Data Sharing
He will not share your personal data with third parties unless required by law or with your explicit consent (save for third parties for analytical purposes, solely on an ‘as needed’ basis and which assist with the training relationship). He may share anonymised data for statistical or educational purposes.
7. Data Storage & Security
Data will be stored securely and not shared without consent (or as otherwise mentioned in this Privacy Policy), except as required by law.
Whilst the majority of your data is processed at his address (typically stored securely using password-protected systems and/or locked storage), data may also be processed in any other places where the parties involved in the processing are located. It means that this information may be transferred to and maintained on computers located in a different geographical location where the data protection laws may differ.
Your consent to this policy followed by your submission of such information represents your agreement to such a transfer.
He takes all reasonable steps to protect your data from loss, misuse, or unauthorised access.
8. Data Retention
He will retain your personal data for a minimum of 7 years after the end of your training relationship, or longer if required by law or insurance purposes.
9. Your Rights
Under GDPR, you have the right to:
– Access your personal data
– Rectify incorrect or incomplete data
– Request deletion of your data (where legally permissible)
– Restrict or object to processing
– Data portability
To exercise these rights, contact him using the details above.
10. Complaints
If you are unhappy with how he handles your data, you can contact the Information Commissioner’s Office (ICO):
Website: https://ico.org.uk
Phone: 0303 123 1113
11. Links to Other Websites
His service may contain links to other websites that are not operated by him. If you click on a third party link, you will be directed to that third party’s site. He strongly advises you to review the privacy policy of every site you visit.
He has no control over and assumes no responsibility for the content, privacy policies or practices of any third party sites or services.
12. Policy Updates
He may update this privacy policy from time to time. The latest version will always be available on request.